Become a Volunteer
Why volunteer with us?
Volunteering with the Event Team is the perfect way to support the event and help our runners who travel from around the world to take on UTS.
Volunteering also gives a unique insight into the organisation and logistics of an international event of this scale and see first-hand what the runners experience. Who knows, it may inspire you to join the start line the following year!
Whether you can join us for one day, two days, all three days or more, your contribution will be appreciated! You can indicate your availability and see what roles we have available within the application form.
You'll be grouped with other people keen to provide an incredible experience for our runners. At every edition of UTS, we see lasting friendships forged between volunteers. Rest assured: you’ll meet your own tribe here!
Are you keen? If so, check out the fantastic opportunities we have available below and get signed up today! You'll need to create an account on our volunteer portal (Qoezion). Once you've created your account - you can apply to join the Event Team!
Opportunities
We’re looking for over 200 volunteers who are keen to provide a memorable experience to our runners. Our volunteers travel from across the UK and overseas, and are passionate about working with other people.
We have a variety of roles available. To give you a flavour, here are a few of the tasks we need your help with during the event:
Welcoming runners to the venue and getting them registered and ready to start.
Managing Aid Stations on the courses, serving food, drink and encouragement.
Congratulating runners at the finish line, presenting medals and giving high-fives!
Managing and distributing runner bags post-race.
Greeting and directing spectators and answering any queries.
Branding the venue to ensure it looks perfect before the race starts.
Marshalling car parks and crossing points, and motivating participants as they pass.
Driving our event vehicles, including returning 'DNF' runners back to the finish.
Marking the course and helping 'sweep' the trails afterwards.
Administering first aid and basic medical assistance to runners in need.
Benefits and Support
As a volunteer at UTS you will receive the following benefits and support:
Guaranteed entry to a future event organised by UTMB UK, such as UTS (providing you fulfil any race entry criteria, such as having a valid UTMB Index for the chosen race).
Event Credits* to be used as payment towards your guaranteed entry or any future event organised by UTMB UK.
Limited edition Event Team clothing item (TBC), yours to keep!
Meals (breakfast/lunch/dinner) and hot drinks during your volunteer shift(s).
Accommodation (bunkhouse or campervan/camping space) is available to those who notify us within their application.
For those who volunteer for 24 hours of shifts (i.e. 3 days) or more, reimbursement of travel expenses** up to £100.
Opportunity to meet other diverse and amazing volunteers and enjoy the incredible feel-good factor from helping our runners meet their extraordinary!
An awesome weekend in the beautiful scenery of Snowdonia National Park, as part of the team delivering the UK’s only UTMB World Series Event!
*Event Credits are awarded at a rate of £10 per hour of volunteering. E.g. completing three 8-hour shifts during the event will earn you £240 in Event Credits. Event Credits expire and are no longer valid after 24 months. Event Credits are non-transferable.
**Personal mileage and pre-agreed public transport only. Reimbursed post-event on completion of an expense form. Excludes taxis and private hire.
Frequently asked questions
The simple answer is no.
While experience of event volunteering is useful (if you have some), it won't exclude you from volunteering at UTS.
Previous event experience is not essential and you do not have to be a trail runner to volunteer. If you're new to volunteering at events, we will help guide you and ensure you have all the information you need before joining us.
We can only accept volunteer applications from individuals who will be at least 18 years old at the start of the event.
Yes, we're keen to discuss having groups volunteer at the event.
If you are a member of a sports club, running group, community centre, youth programme or any other type of group which is interested in volunteering at UTS, please contact volunteers.uk@utmb.world with your name and details of your group. We'll be in touch to see how we can get you involved.
The perfect scenario for us is all volunteers are available over the whole extended weekend. However, we know this is unlikely. We can accept volunteers who are free for one day, two days or all three days.
Each volunteer shift will last approximately 8 hours. Some shifts may be slightly longer. Therefore, if you are available for Friday, Saturday and Sunday you may be allocated a shift on each day. This would total approximately 24 hours.
Importantly, we know how precious people's time is these days, and we are grateful for any support you can give to help deliver UTS. Within the application form you can inform us what times you are available.
We will initially select volunteers who are able to provide as much time as possible. Volunteers who are available for three days will receive priority on their role. However, we will try our best to find a role which you could fulfill even if you are only available for part of the event weekend.
We will not know the exact shift timings until nearer the event.
Within the volunteer application form you can select what role you would like to do. This includes information on where the role will be based.
We cannot guarantee you will be based at the role and location you have requested, as this depends on how many volunteer applications we receive.
We will do our best to allocate you either your first or second choice volunteer role.
Each person who is successful in their application to be a volunteer will receive details on their role before the event. These will be e-mailed to you.
This will include a briefing document outlining key information such as important tasks to complete at the event, where you need to be and when.
Each group of volunteers will be led by an Event Team Captain. They will show you how to do your role and be available for any additional support through the event. If you are unsure of any part of your role, you can discuss this with your Event Team Captain.
Once you've completed your application, and we've reviewed your details, we'll have you included as part of the team! You don't need to do anything more. Just put the UTS dates of Friday 10, Saturday 11 or Sunday 12 May 2024 in your diary to volunteer with us!
You'll be contacted after volunteer applications close with information on your Event Team role and shifts.
We anticipate that all volunteer applications will be successful. However, if we are oversubscribed and receive more applications than we have positions available, we may decide to close volunteer applications earlier. Therefore, we recommend you complete your volunteer application as soon as possible.
If you have a question about volunteering at UTS, which isn't listed above, please contact us by e-mailing volunteers.uk@utmb.world. We'll get back to you as soon as possible. The inbox is not monitored daily and responses may take up to several days.
