Become a Volunteer
Why volunteer with us?
Volunteering with the UTS Event Team will give you a unique insight into what goes into the organisation and logistics of an international event of this scale and see first-hand what the runners experience. Who knows, it may inspire you to toe the start line the following year!
Whether you can join us for one day, two days, all three days or more, your contribution will be appreciated! Please indicate your availability and any task or work partner preference in the application form.
You'll be grouped with other people keen to provide an incredible experience for our runners. At every edition of UTS, we see lasting friendships forged between volunteers. Rest assured: you’ll meet your own tribe here!
Are you keen? If so, check out the fantastic opportunities we have available and get signed up today!
Opportunities
We’re looking for over 150 volunteers who are keen to provide a memorable experience to our runners. Our volunteers travel from across the UK and are passionate about working with other people.
We have a variety of roles available. To give you a flavour, here are a few of the tasks we need your help with over the weekend:
- Welcoming runners to the venue and getting them registered.
- Managing Aid Stations on the courses, serving food, drink and encouragement!
- Congratulating the runners as they finish line and presenting medals.
- Managing the bag drop and distributing bags post-race.
- Directing participants to the start, greeting spectators and answering any queries.
- Branding the venue to ensure it looks perfect before the race starts.
- Marshalling road/crossing points and motivating participants as they pass.
- Driving our event vehicles, including DNF people carriers.
Benefits
As a volunteer at UTS you will receive the following benefits:
- Event Credits* to be used towards any future event organised by UTMB UK, such as UTS.
- Guaranteed entry to any future event organised by UTMB UK, such as UTS (providing you fulfil any entry criteria that may be in place, for example having a valid UTMB Index for the race you’d like to enter).
- Limited edition, gender-specific synthetic Event Team T-shirt and lanyard, both yours to keep!
- Daily meals (breakfast/lunch/dinner) and hot drinks during your volunteer shift(s).
- Accommodation (bunkhouse or campervan/camping space) is available to those who notify us within their application.
- For those who can volunteer for 24hrs or more across the event, reimbursement of pre-agreed travel expenses (up to £100).
- Opportunity to meet other diverse and amazing volunteers and enjoy the incredible feel-good factor from helping our runners meet their extraordinary!
- An awesome weekend in the beautiful scenery of Snowdonia National Park, as part of the team delivering the UK’s only UTMB World Series Event!
*Event Credits are awarded at a rate of £10 per hour of volunteering. E.g., completing three 8-hour shifts over the weekend will earn you £240 in credit towards any future event(s) organised by UTMB UK, including UTS. Event Credits must be redeemed within 24 months of the event at which they were earnt.
Frequently asked questions
The simple answer is no.
While experience of event volunteering is useful (if you have some), it won't exclude you from volunteering at UTS.
Previous event experience is not essential and you do not have to be a trail runner to volunteer. If you're new to volunteering at events, we will help guide you and ensure you have all the information you need before joining us.
We can only accept volunteer applications from individuals who will be at least 18 years old at the start of the event (Friday 12 May 2023).
Yes, we're keen to discuss having groups volunteer at the event.
If you are a member of a sports club, running group, community centre, youth programme or any other type of group which is interested in volunteering at UTS, please contact volunteers.uk@utmb.world with your name and details of your group. We'll be in touch to see how we can get you involved.
The perfect scenario for us is all volunteers are available over the whole extended weekend. However, we know this is unlikely. We can accept volunteers who are free for one day, two days or all three days.
Each volunteer shift will last approximately 8 hours. Therefore, if you are available for Friday, Saturday and Sunday you may be allocated a shift on each day. This would total approximately 24 hours.
Importantly, we know how precious people's time is these days, and we are grateful for any support you can give to help deliver UTS. Within the application form you can inform us what times you are available.
We will initially select volunteers who are able to provide as much time as possible. This helps with our accommodation arrangements. However, we will try our best to find a role which you could fulfill even if you are only available for part of the event weekend.
We will not know the exact shift timings until nearer the event.
Within the volunteer application form you can select what role you would like to do. This includes information on where the role will be based.
We cannot guarantee you will be based at the role and location you have requested, as this depends on how many volunteer applications we receive.
We will do our best to allocate you either your first or second choice volunteer role.
Each person who is successful in their application to be a volunteer will receive details on their role before the event. These will be e-mailed to you.
This will include a briefing document outlining key information such as important tasks to complete at the event, where you need to be and when.
Each group of volunteers will be led by an Event Team Captain. They will show you how to do your role and be available for any additional support through the event. If you are unsure of any part of your role, you can discuss this with your Event Team Captain.
Once you've completed your application, and we've reviewed your details, we'll have you included as part of the team! You don't need to do anything more. Just put the UTS dates of Friday 12, Saturday 13 or Sunday 14 May 2023 in your diary to volunteer with us!
You'll be contacted after volunteer applications close on Sunday 26 March 2023 with information on your Event Team role and shifts.
We anticipate that all volunteer applications will be successful. However, if we are oversubscribed and receive more applications than we have positions available, we may decide to close volunteer applications earlier. Therefore, we recommend you complete your volunteer application as soon as possible.
If you have a question about volunteering at UTS, which isn't listed above, please contact us by e-mailing volunteers.uk@utmb.world. We'll get back to you as soon as possible.
